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Records Management
Information
This web page provides information
for individuals who handle the records management for their departments
at CNU. There are forms
to download, selected links, records management procedures, and contact
information.
 Forms to download:
The Library of Virginia has the
RM-3 form available in two formats, Word or pdf (Adobe). Use
this link to choose your preferred format.
Links to the Library of
Virginia
Records Management
Procedures at CNU
Sample
of Completed Form
- Fill in Section 1, 2, 3, 4,
and 5 with the appropriate information for your department.
- Find the records you want to
destroy listed on the General
Schedule.
- Under Section 6 part a
list out the schedule number and the series number.
- Under Section 6 part b
list the title of the record.
- Under Section 6 part c
list the date of the records.
- Under Section 6 part d
list the location where the records are kept.
- Section 6 part e write
in the volume/cubic feet size. (This is required. See the Volume
Estimation Table)
- For Section 7, the
approving official would be whoever is in charge of your department.
- Return the form to the Reference
Department in Trible Library.
- The form will be checked and
approved and then returned to you.
- Once you have the approved form,
you may destroy the records.
- The person who handles the
destruction of the records must then sign
and date line 9 (Records Destroyed By:).
- Last step: the form must be
returned to the Reference Department again.
We suggest that you keep a copy of
the form for your records, but this is not a requirement.
Records Management Procedures from the Library of Virginia are
here: http://library.cnu.edu/rm-3inst.pdf
PLEASE NOTE: The Records Managers
will send the original form to the Library of Virginia. You should
not send any forms directly to the Library of Virginia. Please
forward all forms to the Reference Department of the Trible Library -
see contact information below.
 If you
have questions ... contact your CNU Records Managers:
- Doris Archer, Public Services
Librarian at 4-7245
- Susan Barber, Reference
Assistant at 4-7046 or sbarber@cnu.edu
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