Paul and Rosemary Trible Library - Course Reserve Policies

CCNU Connect

Jobs@CNU

Home >>>

Course Reserve Policies

Faculty may place required reading materials and media (library owned or personal copies) on reserve for their students. The material will be available to students at the Trible Library Circulation Desk during normal library hours. Electronic reserves are available to CNU students 24 hours a day from any computer with Internet access.

Reserve Policies are provided below. For questions or assistance, please contact the Circulation Desk by phone at 757-594-7133 or by email at circ@cnu.edu.

Submitting items for reserve
What can be placed on reserve
Loan periods and fines
E-Reserves
Accessing reserves
Removal of reserves
Alternative to reserves - Scholar/Blackboard
Copyright guidelines

Submitting Items for Reserve

Faculty who wish to place items on reserve must fill out a Reserve Request Form, available at the Library Circulation Desk or online in pdf format. (please print out and submit in person). The form will ask for the following information:

Professor name
Course name and number
Professor's CNU ID #
Professor's office phone number
Office location
Semester the item is being placed on reserve
Length of circulation period desired
Item citation information
Call number(s) of Library-owned material, if you want Libary staff to retrieve them
Date needed by (to enable priority processing of materials needed early in the semester)
Signature indicating responsibility for copyright permissions

Reserve loan periods vary from 2 hours to 2 weeks , and are determined by the professor.

Reserve materials must be input into our computer system, barcoded, and photocopies are scanned for electronic reserves. Materials placed on reserve are processed as quickly as possible, but a minimum of 3 days should be allowed for processing. Due to the large volume of requests during the first few weeks of the semester, requests may take longer than 3 days. Materials received on the weekends will not be processed until the next working day.

Electronic documents may be delivered to the Library on disc or flash drive, or emailed to circ@cnu.edu along with the information asked for on the Reserve Request Form. Then send the actual form via intercampus mail to Reserves, Trible Library.

It is recommended that you provide a class syllabus when submitting your reserve materials to better assist students in finding material and to prioritize processing of readings.

What can be placed on reserve?

Faculty may place required reading materials on reserve for their students. These may be Trible Library materials, and/or personal copies of books, journal and newspaper articles, and audiovisual materials (**subject to copyright and fair use laws). Copyright compliance in respect to photocopies is the responsibility of the faculty member.

Books

Library owned books or personal copies of books may be placed on reserve. Note that barcodes will be placed on all personal copies. The Library will not place materials borrowed from other libraries on reserve. Course packs can not be placed on reserve. (Custom published anthologies are prepared for sale through the bookstore and are, therefore, not appropriate for reserve because one of the tenets of fair use is that such use not effect the market value.)

Photocopied Material

One photocopy will be available at the Circulation Desk and the material will be made available electronically, unless requested otherwise.

Acceptable material:
-- Single article from a journal issue
-- Single chapter or less than 10% of a book (**If a print article is already accessible on the Web or via the Library's databases, we will linke to the material in course resereve, instead of scanning it in.)
-- Materials created by the faculty, such as lecture notes and exams
The Library reserves the right to refuse to accept copied materials for Course Reserve if, in its judgment, fulfillment of the request would involve violation of copyright law.

Submission guidelines:
In order to provide high quality electronic reserves and to efficiently process scan requests, please follow these guidelines:
-- Provide clean, sharp, single sided copies of material (the better the original, the better the scan)
-- Use 8½ x 11 inch paper with a ½ inch margin on all sides.
-- Provide full citations for photocopied material on reserve. For book chapters, you may include a copy of both sides of the title page.
-- Include the date needed by for each reserve item. This will help staff to prioritize during high production times.
-- Allow sufficient time for processing (at least 3 days).
-- For a file size that will load quickly, the document should be no more than 30 pages. (**Articles and chapters longer than 30 pages may be divided into separate parts to reduce file size of the electronic copy.)

Audiovisual Material

Only legally owned, authorized, licensed, and/or commercially bought copies of films, broadcasts, performance, or audio will be placed on reserve. The original videos, CDs, or DVDs must be owned by the instructor, department or college may also be placed on reserve. The Library reserves the right to refuse for reserve any program for which the legality of the recording is in question.

Copies of commercial media:
If faculty are concerned about personal copies of commercial media being damaged, the Media Center can attempt to make one copy for the reserve shelf. (If Digital Rights Management (DRM) software is on the DVD, we probably will not be able to make a copy.) The original, however, must be held at the Circulation Desk while the copy is on reserve to comply with copyright law (Section 108 of the Copyright Act amended by section 404 of the Digital Millennium Copyright Act of 1998).

Home-recorded, "off-air" tapes of broadcast programs:
These are generally limited by copyright law to use in the classroom within 10 days of taping, but may be placed on reserve for a 45 day review period. After that time the instructor must purchase a license or a commercially recorded copy of the program for reserve.

Loan Periods and Fines

Faculty choose from the following loan periods:
2 hours, 4 hours(for Media only), 24 hours, 2 days, 5 days, 7 days, or 14 days
Reserve items may not be renewed
Overdue fines will be assessed at $.50 per hour for hourly reserves and $1.00 per day for 2-14 day items, with no grace period
Electronic materials are available to CNU Students 24 hours a day from any computer with internet access

E-Reserves

Electronic reserves should not be considered as a substitute for the purchase of books or other required materials.

Photocopied material will be made available electronically, unless you instruct otherwise. Material already accessible on the Web or via the Library’s online databases will be linked to in the course reserve, instead of scanning the document.

Access is restricted to current students, faculty and staff of CNU. Items are removed from reserve at the end of the semester.

Accessing Reserves

Course Reserve lists may be searched for by either Professor’s last name or course number from the Library home page (http://library.cnu.edu/) or the Library’s catalog (http://read.cnu.edu/).

Items that are available electronically are noted by the statement “*Electronic copy available—pick item to access” in the format column of the reserve list. Access is restricted to current students, faculty and staff of CNU. To access the material, a student will need to enter in their last name and the 10 digit library barcode printed on their Captain’s Card. In most cases, to view or print electronic reserves, the free Adobe Acrobat Reader is necessary. In event of network problems, one photocopy of each item will be available on reserve at the Library Circulation Desk.

Removal of Reserves

Items are removed from reserve at the end of each semester. The material will either be returned via campus mail or held for your pick-up at the Circulation Desk, depending on what you indicated on the Reserve Request Form.

If the same course will be taught the following semester, the material may remain on reserve. Requests to retain materials for the following semester should be received prior to the end of the current semester. If items will be used for more than one semester, copyright permissions must be secured by the faculty member.

Alternative to Reserves: Scholar/Blackboard

You may wish to use Scholar/Blackboard for your course readings. This allows you to upload personally created documents and link to websites and articles available from the Library’s online databases. The contact person for Scholar is Shannon Phillips, Associate Director of Information Technology Services for Academic Computing (shannon.phillips@cnu.edu or 594-7837).

For copyright reasons, it is preferable to link to articles available from the Library’s online databases. For help on finding persistent links to e-journals, you may go to the Library's Persistent Article Links webpage (http://library.cnu.edu/persist.html). If you have questions or need further assistance, please contact the Access Services Librarian at 594-7134 or Reference at 594-7132 or email the Library at library@cnu.edu.

The Copyright Law of the United States (Title 17, United States Code) governs the photocopying or other reproduction of copyrighted materials. Section 107 of the Copyright Law sets four factors as guidelines for determining fair use of material. Declaring fair use is complex and conducting a four-factor fair use analysis is critical to any good faith fair use assertion.

Four factors of fair use:
-- Purpose and character of the use - whether it is for commercial or nonprofit educational uses, though not oall educational uses are fair use
-- Nature of the work being copied - reproducing a factual work is more likely to be fair use than a creative work
-- Amount and significance of portion being copied - reproducing smaller portions of a work is more likely to be fair use than large or essential portions
-- Effect of the copying on the market for the original - uses which have no or little market impact are more likely to be fair than those that interfere with potential markets

In order to comply with fair use guidelines:
-- Materials will be placed on reserve at the initiative of the faculty for the sole purpose of educational use.
-- Access will be limited to currently enrolled CNU students, faculty and staff.
-- All materials will be removed from reserve at the end of each semester.
-- For copyrighted materials, the original copyright statement from the item or a copyright warning notice will appear on an introductory page or screen.
-- There will be no charge for access to reserve materials.

Acceptable materials generally include:
-- A single article from a journal issue
-- A single chapter or less than 10% of a book
-- Materials created by the faculty, such as lecture notes and exams

If you plan on putting a large number of items on reserve and you expect each student to read each document, you may want to consider using a course pack instead.

The total amount of material on reserve for a class should be small in proportion to the total assigned reading for that class when invoking fair use.

Additional Resources

Association of American Universities. Campus Copyright Rights and Responsibilities: A Basic Guide to Policy Considerations.http://www.aau.edu/reports/Rights_and_Responsibilities_2005.pdf

Stanford University Libraries. “Measuring Fair Use: The Four Factors”, Copyright and Fair Use Overview http://fairuse.stanford.edu/Copyright_and_Fair_Use_Overview/chapter9/9-b.html

U.S. Copyright Office. Copyright Law of the United States (Title 17, United States Code), http://www.copyright.gov/title17/

University Of Minnesota Libraries. “Working with Fair Use”, Copyright Information and Education, http://www.lib.umn.edu/copyright/fairuse.phtml - Links to a fair use analysis tool and worksheet.

University of Texas System. “Fair Use of Copyrighted Materials”, Copyright Crash Course, http://www.utsystem.edu/ogc/intellectualproperty/copypol2.htm

Wellesley College. Copyright Policy, http://www.wellesley.edu/Library/copyright.html - While specific to Wellesley, this offers excellent summaries of how copyright effects academic use of materials.